CPG Privacy Policy
This privacy notice relates to the personal data processed by the Catholic Police Guild of England and Wales
Who are the Data Controller?
The Data Controller is Detective Sergeant James Milligan of Merseyside Police.
What does the Office do?
The CPG discharges the duties and functions of a recognised staff support network. As part of this work we must be able to contact our members, this requires the CPG to hold members data by consent.
How do we process data?
The CPG processes members personal data under the lawful basis of ‘public task’ and 'consent'. On occasion a member of the CPG NEC will contact you to ask for consent if this is required. We may also ask for further information to enable us to act for our members. We do not store information about any nonmembers.
What information do we hold about you?
The CPG holds personal data that is supplied to the NEC in their role as elected persons to represent the Guild nationally. This includes data from the joining contact form as well as information supplied by members in relation to matters that the Guild has been asked to pursue.
Will we share your data with anyone else?
If you have contacted the CPG about a personal issue we may pass your personal data to a third party in the course of obtaining redress of grievance or an answer to your enquiry, this will usually be a recognised police service. Under no circumstances will we ever share personal information with a third party for marketing purposes. Any third party that we may share your data with is obliged to keep your details securely and to use them only for the basis upon which they were originally intended. When your data is no longer needed to fulfil this service it will be disposed of. It is important to note that we will not use your personal data in a way that goes beyond your reasonable expectations of contacting us.
For how long will you keep my personal data?
The Guild no longer keeps soft copy files, personal data is contained within a series of encrypted databases and secure email accounts. Hard copies of members contact in structured files will be kept for ten years.
What rights do I have to my personal data?
At any point while we are in possession of or processing your personal data you, the data subject, have the following rights:
• Right of access – you have the right to request a copy of the information that we hold about you; • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete;
• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records;
• Right to restriction of processing – where certain conditions apply to have a right to restrict the processing; • Right of portability – you have the right to have the data we hold about you transferred to another organisation;
• Right to object – you have the right to object to certain types of processing, such as direct marketing;
• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling;
• Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.
How can I contact somebody about my privacy?
You can get in touch with this office by emailing gdpr@catholicpoliceguild.co.uk or by completing a request on our website: https://www.catholicpoliceguild.co.uk/privacy-policy
Please note that we will ask for identification should you choose to exercise any of the rights above in relation to personal data we hold.